THE BLOG

6 Things Your Business Can Do With VoIP Service

04/15/2015 05:56 pm ET | Updated Jun 15, 2015

A surprising number of businesses are still using landline phones. In the modern world of the Internet and high-speed data, it is undoubtedly time to make a switch to a more modern communication option -- business VoIP service, or Cloud Hosted Systems. VoIP phone service offers so much more to businesses that a regular landline just can't.

Here are just a few reasons why it may be time for businesses to cut the cord and make the switch to VoIP:

1. You Can Make a Call Without a Phone
Mobile and Desktop VoIP Apps are available that can turn just about any device into a call-making machine. This flexibility can be extremely handy in various business environments, where quick communication is essential.

Smartphones, tablets, laptops and desktops can all quickly be enabled to make phone calls through VoIP telephony. When cell phone batteries die, or you want to save minutes on a limited phone plan, you can still make important phone calls with these VoIP-enabled devices. VoIP allows you to really hone and make the most use of your tablet at the office.

2. Transcribe Voicemails to Emails or Texts
There are a number of business VoIP providers that bundle voicemail transcription into their service for an all-inclusive price. This feature instantly transcribes all of your voicemails and converts them into text or email, and delivers them right to your inbox.

You can save time listening to voicemails, yet still get the important information you need to make business decisions. You can always listen to the full message later, but the transcription is a great way to get important information fast.

3. Have a Local Number for International Presence
Making international calls with VoIP is about as inexpensive as it gets. You also have the added advantage of being able to create a local phone number -- for wherever your customers happen to be.

If you do a lot of business in Indonesia, for instance, you can get a local number that your business associates can call to get a hold of you while you are in the U.S. VoIP essentially allows you to have a local presence, anywhere in the world.

4. Save Lots of Money
When you are trying to turn a profit with your business, every little bit helps. In the case of business expenses, you want to minimize what you spend to maximize what you earn -- but not at the expense of quality and performance. The great thing about VoIP services is that you get the best of both worlds.

VoIP plans are much more affordable than any landline service, especially when you get into international rates. With VoIP, you'll pay anywhere from $20 to $35 per line depending on how many features you'll need. It also offers improved performance and a number of useful options at no extra cost. So you get to save money and get free features with help to improve your business at the same time.

5. Direct Your Calls Where You Want
Many VoIP services allow you to get very specific about where and when you want your calls to go. You can set calls to go to multiple phones, or to go straight to voicemail without your phone ringing once.

So, if you are unsure of where you are going to be during the day, you can make certain the call will still reach you. Or, if you are going to be working on something important, or in a meeting, you can make sure you are undisturbed.

6. Seamlessly Transfer Calls Between Your Devices
If you are on an important call, like a business prospect that you have been waiting on for some time, VoIP makes it easy to transfer that important call to any number that you want. So if you get the call on a business line while you are in the office, but you want to stay on the call as you leave to head out for lunch, you can easily switch the call over to your cell phone.

Bottom Line: Numerous Upsides With No Downsides
Staying competitive in business requires using the best tools available. When it comes to business phone service, VoIP wins hands down. Offering numerous benefits without any negatives, VoIP is likely to become the standard telephone option for all businesses in the future. For any business that has yet to adopt the technology, now is the time to do so.