4 Reasons to Choose Internet Fax Over Traditional Fax

07/22/2015 03:16 pm ET Updated Jul 21, 2016

By Jessa Barron, NextAdvisor.com

Faxing important documents is still a vital and necessary part of many business practices, and with technology making almost everything available online, fax has not been excluded from that. Some may still opt to use traditional fax machines and wonder why they should make the switch to Internet fax. To help these faxers get a better understanding of this faxing option, we've outlined four reasons why you should choose Internet fax.

Accessibility

One of the main benefits of Internet fax is that you can send or receive faxes from anywhere, at any time. You don't have to physically be at a fax machine to fax. Many Internet fax providers even offer mobile apps that allow you to send, sign and receive important documents no matter where you are.

Storage space

The only thing you need to use an Internet fax service is a valid, working email address, which means you can say goodbye to that clunky fax machine and filing cabinet taking up desk and office space. With Internet fax, the fax machine is replaced with a website or mobile app that allows you to send and receive faxes, as well as access an archive of all of your past faxes.

Environmentally friendly

Not only are you increasing the amount of physical space at your desk or office with Internet fax, but you are also helping to save the environment by cutting back on your use of paper. Internet fax is all online and electronic. This means that your faxes can be saved and downloaded in whichever file formats that the particular service you're using supports. And since Internet fax stores past faxes, there's no need for you to print out a copy of the fax for your records.

Permanence and convenience

When you are sending and receiving faxes with a traditional fax machine, you have to keep track of all the pages of paper. Loose pages can easily be lost or damaged, but with Internet fax, your pages are all stored online, so you are free from that worry and headache. Additionally, if you're looking for a particular document, you can save a lot of time with Internet fax, as these services allow you to sort through your saved faxes by date, sender or by entering specific keywords.

It's important to note that Internet fax services vary with their storage time and level of storage capacity. While there are some that store your faxes online permanently, it's not a bad idea to also look into a cloud storage option for additional security. Check out our blog on Internet faxing for more tips and information on getting started.

This blog post originally appeared on NextAdvisor.com.